Conveying messages and receiving responses to those messages form the process of communication.
The person who delivers the message is referred to as the sender, the one who receives it as the receiver, and the response to the message is referred to as the feedback.
Since the feedback mandates that the sender give the receiver a different message; as a result, communication becomes circular.
Simply said, communication is the exchange of ideas or messages and the subsequent response.
Any kind of communication, including written or spoken words, images, graphs, diagrams, etc., can be used to convey information.
Effective communication happens when the sender and receiver understand one another’s messages in the same way.
Noise is anything that has interfered with communication being sent and received effectively.
In this blog, we will discuss the 10 principles of efficient communication.
#1. Principle of Clarity:
A message should be clear and free from noise and distortion. One of the most fundamental rules of efficient communication is that an unclear message not only hinders the creation of effective communication and delays the communication process.
#2. Principle of Brevity:
Communication should be brief, in simple words, only include what is required and enough. The true meaning and significance of the message are likely to be destroyed by repetition and over-explanation. The reader could also become frustrated by reading a lengthy message.
#3. Principle of Simplicity:
Use words that are easy to understand when communicating. Avoid confusing and technical language. Simple language is easy to comprehend and encourages quick responses from the receiver.
#4. Principle of Timeliness:
There is a purpose for each form of communication. Communication becomes successful when it is made promptly. It could become worthless if it is produced untimely.
#5. Principle of Compass:
The communication network should cover the organization as a whole. The persons in question must be aware of “Exactly what they need and “When they need it. And such will be achieved through effective communication.
#6. Principle of Integrity:
In order to form a network or chain, communication should take into account the level of individuals, principles, and organizational objectives. A better platform for internal and external communication will be offered by such a network.
#7. Principle of Strategic Use of Informal Organization:
The best communication happens when managers use informal organization in addition to formal organization, such as organizing meals, sporting events, and cultural events for their staff.
#8. Principle of Feedback:
Delivering a message to the receiver does not establish complete effective communication. It’s crucial for a receiver to respond. Feedback is, therefore, necessary for communication to be effective.
#9. Principle of Alternativeness:
Communication requires active listening; else, it would be ineffective and pointless.
#10. Principle of Language Control:
The key to delivering effective communication is using the right words and creating well-structured phrases; thus, the sender should take care when doing so.
Our profession is built on effective communication. Whether you’re attempting to persuade a group to take a certain action, sell a product, or get your team on the same page in order to accomplish certain objectives, these communication principles can help you focus your ideas.